Philippines: Administrative Assistant based in Cotabato City (for Filipino Nationals only)

The International Committee of the Red Cross (ICRC) Delegation in the Philippines is urgently looking for suitable candidates to fill the following vacancy:

ADMINISTRATIVE ASSISTANT

(Based in Cotabato City)

The Administrative Assistant makes sure that staff members comply with all Administrative procedures and ICRC policies in Cotabato (COT) Office. He/ She ensures proper financial management in line with operational requirements with a view of efficient use of resources and implements Standard HR policy. He/ She reports to the Head of Office (HoO) and maintains a functional link with the Finance and Administration Manager of Davao.

Main Tasks:

· Provides technical support and training to Admin Staff

· Monitors the processing of COT accounting data (bank and cash) and ensures consistency with existing travel regulations in place

· Supervises the cashier and provides support in carrying out her duties

· Represents the administration in all management meetings and participates in the decision making process of the office

· Coordinates and prepares the budget for COT office

· Carries out Financial Analysis and responsible for the cash flow management of the office

· Checks and approves finance related matters of the office according to financial rules and ensures respect of financial guidelines

· In coordination with COT HoO and Davao HR, initiates the recruitment process and takes part in the interviews

· Helps the HoO in identifying the training needs of staff members in COT office

· Checks & validates medical reimbursements according to the rules set out in the Staff Regulation

· Participates in the preparation and negotiation of premises' lease agreement and terms of contracts; and follows-up on renewal of contracts with landlords

· Coordinates with contractors, owners, and service providers regarding renovations, repairs, and maintenance needed in the premises and its necessary implementation

· Performs annual inventory of premises equipment and appliances

· Supervises the Admin team and ensures replacement in case of absence

· In-charge of passive security and responsible for managing guards under the external Security Company

· Performs ICT-relay tasks

Required Profile:

• University degree, preferably in business and/or administration or equivalent

• 4 years work experience in a similar function

• Fluent in written and spoken English

• Very good computer skills

• Capacity to work independently

• Management skills

• Rigorous and trustful person

• Exemplarity

• Negotiation skills

(Contract starts: As soon as possible / Contract duration: Open-ended)

Qualified applicants are requested to submit their comprehensive resume, cover letter expressing interest in the position and recent NBI Clearance to dav_hr_services@icrc.org with subject line: SURNAME First Name – COT Admin Asst. (letter, resume & NBI copy should be in one pdf file).

Office address: 16 R Garcia Street, Cotabato City

Only shortlisted candidates will be notified.